WHO WE ARE
The Goddard Group of Companies (“we”, “us”) is the operator of the website www.goddardselfstorage.co.uk. We collect, use and are responsible for certain information about you. When we do so, we are regulated under the General Data Protection Regulation which applies across the European Union (including the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. The person responsible for how we handle personal information is The Data Contoller at The Goddard Group of Companies.
THE PERSONAL INFORMATION WE COLLECT AND USE
Personal information provided by you
In the course of operating our self storage business, we collect personal information when you provide it to us, such as your name, postal address, email address, phone numbers, date of birth, payment details driving licence or passport details and a utilities bill to confirm you live where you say you live.
Personal information about other individuals
If you give us information on behalf of someone else as an alternate contact, referee or next of kin, you confirm that the other person has agreed that you can:
- Give consent on his/her behalf to the processing of his/her personal data;
- Receive on his/her behalf any data protection notices; and
- If relevant, give consent to the transfer of his/her personal data abroad.
HOW AND WHEN DO WE COLLECT INFORMATION FROM YOU?
We may monitor and record communications with you (such as telephone conversations and emails). We may do this for a number of reasons, such as to check the quality of our customer service, for training purposes, to prevent fraud or to make sure we are complying with legal requirements.
If you visit our storage facility, some personal data may be collected from monitoring devices and systems such as closed circuit TV (CCTV) and door entry systems at the site.
You can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website features may not function as a result.
REASONS WE CAN COLLECT AND USE YOUR PERSONAL INFORMATION
We rely on a different lawful basis for collecting and using personal data in different situations.
Where you make enquiries about storing with us before you become a customer, we need to collect personal information about you so that we can take steps to enter into a contract with you. Once you have become a customer, we need to collect and use personal information to provide services to you and to claim our right to be paid in return for our services under our standard terms of business/contract with you. This includes collecting and using your personal information to:
- Enable us to follow up on enquiries made by you in relation to storing with us in accordance with industry guidelines and to give you a quote.
- Enable us to follow up on enquiries made by you in relation to storing with us in accordance with industry guidelines and to give you our quote.
- Prepare a storage agreement with you and arrange insurance cover if required;
- Manage any accounts you hold with us.
- Contact you for reasons related to the service you have signed up for or to provide information you have requested.
- Deal with payment for our services.
- Notify you of any changes to our website or to our services that may affect you and resolve disputes or collect overdue payments.
We collect and use personal information from our customers to comply with our legal obligations. For example, we will take copies of documents that identify you so that we can comply with anti-money laundering and counter-terrorist financing requirements.
Legitimate business interests
Our priority is to make sure we give a high quality and secure service to customers and to follow up effectively on enquiries even though we accept that not all enquiries will lead to a business relationship or contract. We collect personal information to:
- Follow up on enquiries in accordance with industry guidelines and provide quotes for storage/details of offers.
- Conduct research and analyse website visitor behaviour patterns.
- Customise our website and its content to your particular preferences.
- Improve our services.
- Detect and prevent fraud.
- Prevent offensive, inappropriate or objectionable content being sent to or posted on our websites or to stop any other form of disruptive behaviour.
We will also communicate with you information about other services we can offer you and update you about our activities and promotions which may be of interest to you. If you would like to stop receiving these email newsletters, you can also click on the “unsubscribe” button at the bottom of the email newsletter. It may take a few days for this to take place, or if you do not wish to continue receiving these communications, you can opt out at any time.
If we propose to use your information for any other uses we will ensure that we notify you first. If we need your consent to use your information for these other purposes, we will give you the opportunity to opt in or to refuse. If you opt in, you will also be able to opt out at any time.
WHEN WILL WE CONTACT ANOTHER PERSON ABOUT YOU?
If you provide us with details of any other person we can contact to discuss your account, we may contact that person and discuss and share the details of your account with that person and deal with that person in relation to your account as if that person was you. We may particularly want to do this if we are unable to get in touch with you for any reason. If you change your mind, you can email or write to us and have this person taken off your account as an alternate contact person (see ‘How can you contact us?’ below).
WHO YOUR INFORMATION MIGHT BE SHARED WITH
We may disclose your personal data to:
- Service providers under contract with us to support our business operations, such as fraud prevention, debt collection technology services.
- Law enforcement or government agencies in connection with any investigation to help prevent or detect unlawful activity.
- Any person or agency if we need to share that information to comply with the law or to enforce any agreement we may have with you or to protect the health and safety of any person.
- Any person who you have named as a person we can contact to discuss your account.
- Any person who is your agent or representative, such as the holder of a power of attorney, a legal guardian or person administering a will.
- Any person who we are negotiating with as a potential buyer of our business or property or if we are proposing to merge our business with another business.
If we pass data on to insurers, they may enter your data onto a register of claims which is shared with other insurers to prevent fraudulent claims. If we use an outside party to process your information, we will require them to comply with our instructions in connection with the services they provide for us and not for their own business purposes.
It is a key feature of our storage service that we operate CCTV within the storage facility. We collect and process CCTV images so we can fulfil our contractual obligation to deliver a secure self storage environment; to establish whether you are doing something that breaches your contract with us; and to assist in the establishment or defence of any crime or other investigation.
KEEPING YOUR PERSONAL INFORMATION SECURE
We have appropriate security measure in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those people processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We will use technical measures to safeguard your personal data, for example:
- Access to your customer account is controlled by a password and user name that are unique to you.
- We store your personal data on secure servers.
- Payment details are encrypted on the secure server.
We have procedures in place to deal with any suspected data security breach. We will notify you and any applicable supervisory body of a suspected data breach where we are legally required to do so.
While we will use all reasonable efforts to keep your personal data safe, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see ‘How to contact us’ below).
TRANSFERS OF YOUR PERSONAL INFORMATION OUT OF THE EEA
We will not transfer your personal data outside of the [United Kingdom OR European Economic Area] or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.
HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?
We will usually hold your personal information as a customer or employee on our system for the period we are required to retain this information by applicable UK law, currently 6 years from the end of our contract unless you have told us you want us to delete the information earlier (see section “What rights do you have” below).
DATA PROTECTION ACT
The Goddard Group of Companies fully supports the requirements of the Data Protection Act and is committed to the protection of personal data belonging to our suppliers, customers and colleagues. We have both an internal Data Protection Policy and external website Privacy Policies in place which reflect the requirements of the DPA. We conduct regular audits around the Group to ensure compliance with our policies.
We are aware of our obligations under the General Data Protection Regulations (GDPR) and have adopted a proactive approach to the implementation of the new legislation. This includes reviewing existing and where appropriate developing and implementing new policies and procedures to ensure personal data is collected, stored and disposed of in a manner compliant with the requirements of the GDPR.
WHAT RIGHTS DO YOU HAVE?
Under the General Data Protection Regulation you have a number of important rights. These include the following rights:
- Request a copy of your information which we hold (subject access request).
- Require us to correct any mistakes in your information which we hold.
- Require the erasure of personal information concerning you in certain situations
- Require us to stop contacting you for direct marketing purposes.
- Object in certain other situations to our continued processing of your personal information.
- Restrict our processing of your personal information in certain circumstances.
- Object to decisions being taken by automated means which produce legal effects concerning you or which affect you significantly.
- Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations.
Further information on each of these rights is available from the Information Commissioner’s Office.
If you would like to exercise any of these rights, please:
- Email, call or write to us (see ‘How to contact us’ below)
- Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill).
- Let us know the information to which your request relates, including any account or reference numbers, if you have them.
We will not charge any fee for any of these services in most cases.
HOW TO CONTACT US
If you wish to contact us, please send an email to email@example.com or write to us at The Goddard Group of Companies , Compton House, Furnace Lane Industrial Estate, Finedon Sidings, Nr Wellingborough, Northants NN9 5NYor call us on 01536 725722.
The General data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone 0303 123 1113
This Privacy Notice was published on 01/02/2018 and last updated on 12/04/2018. We may change this Privacy Notice from time to time. You should check this policy occasionally to ensure you are aware of the most recent version.
DO YOU NEED EXTRA HELP?
If you would like this policy in another format (for example: audio, large print, braille) please contact us (see ‘How can you contact us?’ above).